The number on a pricing page is the easy part. The small print next to it is where £19 a month turns into £0 if you bank in the right place.
Every price-check table in our guides follows these rules. Prices are as shown on each vendor's UK pricing page on the date given, or its international page where no UK price is published (marked in the table); offers can differ by location and account. Each price links to that page. Where the vendor states its VAT position, we quote it word for word. Where it doesn't, we write "Not stated on vendor page". We note conditions that change the answer: usage caps, qualifying banks, bundles and intro discounts.
Price-check tables never carry affiliate links.
Below are prices that get quoted wrongly, and headline prices where the conditions matter. Spot one we've missed? Tell us and we'll check it.
Prices in our guides
Prices from our “Do it yourself or pay for a tool?” tables: 47 prices for 43 tools across 20 guides, seen 18 to 26 October 2026. Not listed here: tools with no public price, and prices we're still checking from the UK.
A certificates inbox that logs gas, EICR and EPC dates and chases renewals
Paid tool prices quoted in A certificates inbox that logs gas, EICR and EPC dates and chases renewals
Tool
Price a month
VAT
Price seen on
Source
LetSense
Free for up to 3 properties; Landlord Pro £18 a month for 4 to 20 properties; Agency £49 a month for up to 75; Agency Pro £89 a month for unlimited propertiesFree option: Free plan for up to 3 properties, “No credit card, no expiry”, with the compliance dashboard and “30 / 60 / 90 day expiry reminders”. Landlord Pro has a 30-day free trial, no card required
Not stated on the pricing page; LetSense's terms say prices are “inclusive of VAT where applicable”
From £7.99 a month for 1 property to £49 a month for any number (landlord plans); £129 a month for a letting agency workspaceFree option: 3-day trial for landlord plans and a 14-day trial for the Agency plan, no card; no free plan
None added: “no VAT on top: the price you see is the price you pay”
USD, no UK price published. USD 8.33 per user a month, shown with the annual option (“save 51%”). No GBP priceFree option: USD 0 Basic, with “300 monthly transcription minutes”
Paid tool prices quoted in AI meeting notes to a follow-up email, sent while the meeting is still fresh
Tool
Price a month
VAT
Price seen on
Source
Fireflies.ai (Pro)
USD, no UK price published. USD 10 per seat a month, billed annually (USD 18 shown alongside). No GBP priceFree option: USD 0 'Free forever': unlimited transcription, limited AI summaries, 400 mins of storage per team
USD, no UK price published. USD 16 per user a month, billed annually. No GBP priceFree option: USD 0 'Free forever' for individuals: unlimited recordings and transcriptions, instant AI call summaries
Paid tool prices quoted in Every limited company deadline in one sheet: accounts, Corporation Tax and confirmation statement
Tool
Price a month
VAT
Price seen on
Source
FreeAgent
£33 a month for a limited company (50% off for the first six months), or £330 a year; £0 with a NatWest, Royal Bank of Scotland or Ulster Bank business current account, or a Mettle account with at least one transaction a monthFree option: 30-day free trial. Free for as long as you keep an eligible NatWest, RBS or Ulster Bank business current account, or use a Mettle account at least once a month
£0 for the standard features (up to 10 companies); pay as you go £15 per confirmation statement plus the Companies House fee, or £45 for micro-entity accounts; or a subscription at £10 a month for your first companyFree option: Standard features are “free to use, now and forever”, including “Email reminders of key deadlines”, online company registers and filing changes with Companies House
No monthly fee: £80 per Company Tax Return (CT600) on its own, £119 including micro-entity iXBRL accounts, £195 including small company accounts, or £379 for a managed filingFree option: “Prepare returns for free. Pay only when submitting.”
Paid tool prices quoted in Turn a sales call into a proposal draft in 10 minutes with AI
Tool
Price a month
VAT
Price seen on
Source
Proposals.co
USD, no UK price published. USD 39 a month (Solo, monthly; 8 proposals) or USD 31 billed annually. No GBP price: USD or PLN onlyFree option: 14 days free: 3 proposals, no card
USD, no UK price published. USD 29 a month (Solo); annual saves 20%. No GBP priceFree option: USD 0, 5 AI proposals a month; 14-day trial of Solo, no card
USD, no UK price published. USD 19 a month (Pro) or USD 190 a year. No GBP priceFree option: USD 0 'forever, not a trial', up to 30 presentations a month
Paid tool prices quoted in Automatically request missing client documents every MTD quarter
Tool
Price a month
VAT
Price seen on
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Remindoo
£1.40 per client a month (Growth, 1–20 clients); Core £1.20; falls to £0.19–£0.216 per client at volume; yearly saves 10%Free option: 60-day free trial
"£1.40/month ex VAT"; "Use the VAT toggle on this page to switch between Ex VAT and Inc VAT prices."
Paid tool prices quoted in Summarise HMRC letters and draft a reply, with guardrails
Tool
Price a month
VAT
Price seen on
Source
Adobe Acrobat Studio
£24.98 a month (annual plan, billed monthly)Free option: Free trial; “Fee applies of half your remaining annual commitment if you cancel after 14 days.”
Paid tool prices quoted in Turn receipt photos into an MTD-ready expenses spreadsheet with AI
Tool
Price a month
VAT
Price seen on
Source
FreeAgent (sole trader)
£19 (£9.50 for the first 6 months); 'Unlimited receipt and bill captures' add-on £5Free option: 30-day free trial; free for as long as you bank with NatWest, RBS, Ulster Bank or Mettle (conditions apply)
Simple £7 (non-VAT registered; 'Smart document capture (receipts only)'); Ignite £18 (listed on both the VAT registered and non-VAT registered tabs; adds VAT returns). 90% off for first 6 monthsFree option: No free tier; intro discount
Paid tool prices quoted in CIS invoices and monthly statements, worked out for you
Tool
Price a month
VAT
Price seen on
Source
Xero (Ignite)
£18 a month (£1.80 a month for the first 6 months)Free option: No free plan listed; 90% off for the first 6 months (the page also says “Get one month free”)
Paid tool prices quoted in Get more Google reviews automatically after every job, without breaking the rules
Tool
Price a month
VAT
Price seen on
Source
Hand On Web
£49 (Starter: up to 50 requests a month, SMS, manual trigger); Pro £89 (250 requests, SMS/email/WhatsApp, calendar trigger)Free option: No free tier; 30-day money-back; 30 days' notice to cancel
Paid tool prices quoted in Harassment duty from 30 October: a report form and a steps log for trades firms
Tool
Price a month
VAT
Price seen on
Source
Breathe HR
£24 a month per business for 1-10 people (monthly)Free option: 14-day free trial of all features and add-ons; “No credit card required.” Add-ons are switched on by default and charged after the trial unless you turn them off
From £16.67 per employee a month; the page showed “£83.35/ month exc. tax” for the plan (5 × £16.67)Free option: Free demo; the page says you can try some features free, including “our incident tracking tool” (that's BrightSafe Lite, for logging workplace accidents and near misses, not harassment reports)
Excluded (“exc. tax”); VAT amount not stated on vendor page
"Xero's cheapest UK plan is Ignite at £18 a month ex VAT" (a UK software directory, 16 October 2026)
Xero's cheapest UK plan is Simple, "For non-VAT registered businesses": "£0.70 per month excl. VAT" "for the first 6 months", "Then £7 per month", with "Send quotes and 10 invoices" and "MTD for Income Tax ready". Ignite ("Then £18 per month") is the next plan up and adds VAT returns.
"Competitors charge £12 to £35 a month" for MTD software (TapTax homepage)
FreeAgent is £0 for sole traders "If you have a business current account with NatWest, Royal Bank of Scotland, Ulster Bank, for as long as you retain the account - or have a Mettle bank account and make at least one transaction a month." Otherwise £19 a month (£9.50 for the first 6 months). "All prices excl. 20% VAT".
TapTax: "Plans start free" for MTD (TapTax homepage)
The free plan includes "1 quarterly submission". MTD for Income Tax needs four quarterly updates a year, so a full year needs Starter at £4.99 a month ("All quarterly submissions"). VAT: Not stated on vendor page.
£297 is "The TRAYD System", a bundle: "Everything in The Website, plus: Missed-call text-back, 24/7, Reviews on autopilot", AI follow-up, online booking and local SEO. There is no reviews-only plan. VAT: Not stated on vendor page.
Starter £49: "Up to 50 requests per month", "SMS requests", "Manual trigger". WhatsApp and a calendar trigger start on Pro at £89 ("Up to 250 requests per month"). VAT: Not stated on vendor page.
Free "As one of our Early Access members", under the heading "Early Access — Free to Use". No future price is published, so treat it as free for now, not free for good.